Room Owner Payment
On this page
Some hotels manage rooms owned by individual investors and share the room revenue with them. Room Owner Payment is the Utility screen where the hotel is meant to record the money it pays out to each owner. In this version the screen is an empty placeholder, but the owner figures it relies on are calculated every month. This page explains the screen, how owner balances are built, and what to use meanwhile.
Current status of the screen
The page #/owner-payments (old address #/room-owner-payment, which redirects) shows the title Room owner payment, the line "Payments made to room owners." and the empty-state message "This screen is not available yet. Room owner payments will be listed here once it is released." It has no fields or buttons. The program has the server functions to list owners and save a payment (RoomOwnerPayment records with the owner, date and amount paid), but the screen does not use them yet. Payments to owners therefore cannot be entered here; check with support how your hotel should record them until the screen is released.
Before you start
- Room owners exist (Room Owner): code, name, Opening Balance and Management Fees.
- The menu item appears only when the property has at least one active owner.
How owner figures are built
1. During the month
- Room rent of an owner's room is earned on every stay in that room.
- Other charges posted to the owner's room count as owner revenue.
- Extra Income / Extra Expense entries count for the owner when you choose a Room that has an owner (Extra Income and Extra Expense).
- Each stay also stores the owner's licence fee and management fee percentages that applied to its rate.
2. On the last day of the month (night audit) For each active owner the system stores one line for the month:
| Item | How it is worked out |
|---|---|
| Opening balance | Previous month's balance carried forward. |
| Room revenue | Room rent of the owner's rooms for the month. |
| Room charges | Other charges posted to the owner's rooms. |
| Room income | Extra income entries linked to the owner's rooms. |
| Owner payments | Payments recorded to the owner in the month. |
| Licence fee amount | Room revenue x licence fee %. |
| Management fee amount | (Room revenue - licence fee amount) x management fee %. |
| Balance carried forward | Opening balance + (room revenue + room charges + owner payments + room income) - (licence fee amount + management fee amount + room expense). |
The balance carried forward becomes the next month's opening balance. The figures can be read on the owner reports (Monthly Owner Statement).
Note: the owner's room expense total (Extra Expense entries with the owner's room selected) is now subtracted in the balance formula, so extra expenses reduce the carried-forward balance. Months closed before the fix keep the old, too high balance; check them by hand.
What to use now
- Reports Room Owner Report, Monthly Owner Report and Monthly Owner Statement Report (Reports > Room Reports / Monthly Reports) for the owner's figures.
- Extra Income and Extra Expense entries with the room selected, so the amounts reach the owner.
What happens behind the scenes
- Month-end owner lines are written only when night audit runs on the last calendar day of a month. If that audit is skipped, run the missing days first.
- Inactive owners are skipped.
- The licence fee percent is not an owner-master field in the Room Owner screen; it comes from the rate stored with each stay.
Messages you may see
The page shows only the message "This screen is not available yet...." and no other messages. Related messages appear on Extra Income and Extra Expense and in Night Audit.
Tips and FAQ
- Q: The Utility menu has no Room Owner Payment. A: The property has no active room owner. Add owners first.
- Q: I open the page and see only a line of text. A: Correct for this version; the screen is not finished.
- Q: Where do I see how much we owe an owner? A: In the Monthly Owner Statement Report: opening balance, payments and folio lines for the month.
- Q: An owner's balance looks too high. A: Since 2026-10-18 extra expenses are subtracted at month end. A month closed earlier still shows the old balance; check it by hand.