Extra Expense Category
On this page
The list of headings used when staff record hotel expenses on the Extra Expense page (petty purchases, repairs, refunds paid out). It works exactly like Extra Income Category but for expenses.
Before you start
- Nothing; the list starts empty.
Screen layout
This screen follows the common master layout described in Property Setup (section "Master screens: one pattern"): a header with the back arrow, the title, a one-line explanation and the main button on the right; a Search box and a Columns button above a sortable table; a footer with Total Records, Rows and page buttons; and an add / edit window with Delete (left, only when editing), Cancel and Save. Specific to this screen:
| Element | Meaning | Rules |
|---|---|---|
| Search | By name or code. | |
| New Misc. Expense (top right) | Opens Add Extra Category. | |
| Category Name, Code, Remark | Columns. Click the highlighted name to open Edit Extra Category. | |
| Window section Expense category ("Groups the extra expenses you record, such as repairs or supplies."): Code | Short code. | Required. |
| Charge Name | The category name. | Required, up to 100 characters, unique. |
| Remark | Note. | Up to 500 characters. |
| Save, Cancel, Delete | Save is shown only for a new category (see below). |
How to add a category
- Click New Misc. Expense.
- Enter Code and Charge Name.
- Click Save. Message Expense category added successfully. The window stays open for the next entry.
How to edit
How to delete
Open the category, Delete, confirm Are you sure want to delete this Extra Expense. Message Extra Category deleted successfully.
What happens behind the scenes
Same shared table as income categories, type = 2. Used by the Extra Expense page and its reports.
Messages you may see
| Message (exact text) | Why it appears | What to do |
|---|---|---|
| Please enter Code. | Empty code. | Type it. |
| Please enter Extra Expense Category Name. | Empty name. | Type it. |
| Record Already Exist. | Duplicate. | Rename. |
| Expense category added successfully. / Expense category updated successfully. | Success. | None. |
Tips and FAQ
- Q: I cannot save my change to an expense category. A: The edit window currently has no Save button; delete and re-create the category.
Screenshots
