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Monthly Other Charge (Columnar) Report

Updated

On this page
  1. Purpose
  2. Who uses it
  3. About this report on screen
  4. Before you start
  5. Step by step
  6. Filters
  7. Columns
  8. Totals and grouping
  9. How to read an example
  10. Common questions it answers
  11. Troubleshooting
  12. Messages you may see
  13. Export, print and e-mail
  14. Related reports
  15. Screenshots

The Monthly Other Charge (Columnar) Report shows other charges as a grid: one row per Date, one column per other charge that has a posting in the period (for example Miscellaneous, Laundry per piece, Mini bar water), then Total Tax and Total, and a Total row at the bottom.

Monthly Other Charge (Columnar) Report on the demo hotel (SunTatva Demo Hotel)

Purpose

See which other charges the hotel sold on which days in one compact table, for example to compare laundry and mini bar income day by day.

Who uses it

Managers and accountants; department heads of laundry, minibar and other charge departments.

About this report on screen

Every report page has an About this report bar under its header (button Explain / Hide). It explains the report in plain words:

  • Summary: Other charges of a period with one column per charge.
  • What this report shows: One line per day and one column per other charge, so you can read across a day or down a charge.
  • How to read it:
  • The table can be wide: scroll sideways; the first column stays in view.
  • Good to know:
  • Exclude No-Show/Cancel leaves out charges posted for no-shows and cancellations.
  • From Date starts on the 1st of the current business month; change it for any other period.

Before you start

  • Other charges are set up in Property Setup > Other Charges. Only charges with a posting in the range appear as columns.
  • The card needs the privilege Monthly_Report_MonthlyOtherChargesColumnarReport, which is separate from the Monthly Other Charge privilege (also checked when the address is opened directly).
  • You need the privilege Monthly_Report_MonthlyOtherChargesColumnarReport (Property Setup > User & Access > Assign Report Privileges). Without it the card is not shown on the Reports screen and a direct address signs you out.

Step by step

  1. Click Reports in the left menu (or press Ctrl+K and type the report name). The report library opens at #/reports.
  2. Choose the category Monthly Reports (or type in the search box) and click the card Monthly Other Charge Columnar ("Columnar view of extra charges"). You can also open #/report/monthly-other-charge-columnar directly.
  3. The report opens and runs once with its default criteria, so you already see data. Under Report criteria set From Date, To Date, Other Charge Category, Select Other Charge, Exclude No-Show/Cancel as you need (in a date calendar, Working Date jumps to the current business date).
  4. Click Show to run it again with the new criteria. The line under Results tells how many rows are shown.
  5. Set From Date and To Date, optionally Other Charge Category and Select Other Charge, and tick Exclude No-Show/Cancel to leave out charges of no-show or cancelled reservations.
  6. Read the result as a Table or as Cards (switch at the top right). Columns shows or hides columns and lets you drag them into another order; click a column title to sort. Hide criteria / Show criteria folds the criteria away; on a tablet or phone it folds by itself after Show and leaves a one-line summary.
  7. Click Export and choose PDF, Excel or Email (PDF). The button is always in the header but stays disabled until the report has rows.

Filters

Filter What it does Default
From Date First day of the period. The calendar greys out days before the property start date (16-Oct-2026 on the demo hotel); the Working Date button sets the PMS date. First day of the PMS month
To Date Last day of the period; it cannot be before From Date. A date after the PMS date is accepted (stays booked for those days then show their rent, nothing is paid yet). PMS date
Other Charge Category Only charges of this category; ALL lists all. ALL
Select Other Charge Only this charge; ALL lists all charges. ALL
Exclude No-Show/Cancel When ticked, charges of no-show and cancelled reservations are left out. Not ticked

The Columns button in the header opens a panel: untick a column to hide it, drag the grip icon to reorder. Hidden columns are also left out of PDF and Excel. If you hide every column, Export is disabled.

Columns

Column Meaning and how it is calculated
Date The posting date, one row per day of the range. The last row reads Total.
one column per charge Amount of that charge posted that day, without tax (on the demo hotel: Miscellaneous, Laundry per piece, Mini bar water).
Total Tax Tax on the charges of the day.
Total Sum of the charge columns plus tax for the day.

Totals and grouping

No grouping. The Total row adds each charge column, Total Tax and Total over the range.

How to read an example

Run for 16-Oct-2026 to 17-Oct-2026, all categories and charges:

  • Charge columns: Miscellaneous, Laundry per piece, Mini bar water.
  • 16-Oct-2026: Miscellaneous 4,000, Laundry per piece 1,460, Mini bar water 900, Total 6,360.
  • 17-Oct-2026: Total 2,740.
  • Total row: Miscellaneous 6,500, Total 9,100.

The totals match the Monthly Other Charge report for the same filters.

Common questions it answers

  • Which extra charges sold best on each day?
  • How much laundry, mini bar or miscellaneous income did we have per day?
  • What is the total extra income of the month?

Troubleshooting

Problem Cause and what to do
The card is not on the Reports screen The privilege Monthly_Report_MonthlyOtherChargesColumnarReport is missing for your role.
A charge has no column No posting of that charge exists in the range or the category/charge filter excludes it.
Totals differ from Monthly Other Charge Check that both reports use the same dates, category, charge and the same Exclude No-Show/Cancel setting.

Messages you may see

Message Why it appears What to do
No record found! The service returned no rows for the filters. Change the dates or filters and click Show.
Email sent successfully. You chose Email (PDF). Check the property mailbox. The message appears even if the mail server refuses the mail.

Export, print and e-mail

  • PDF is built in the browser and opens in a new tab (allow pop-ups). If the property has no uploaded logo the PDF is simply drawn without it.
  • Excel downloads Monthly Other Charge (Columnar) Report.xlsx: property name, print date, report name and date range, then the visible columns and the same rows.
  • Email (PDF) has the server mail the PDF to the property e-mail address and shows "Email sent successfully." at once, even if delivery fails.
  • The Export button is always in the report header; it is disabled (grey) until the result has at least one row.

Screenshots

Monthly other charge columnar filters
Monthly other charge columnar filters